Executive Assistant

Job description

As the Executive Assistant you will provide high-level administrative support to the CEO and to other members of the executive team. You will be responsible for managing executive schedules, coordinating communications, scheduling and planning meetings and events, making travel arrangements, handling confidential information, and other administrative tasks that ensure smooth and efficient operations at the executive level. Additionally, you will be responsible for managing the day-to-day tasks of the Huntsville office. Essential Functions: - Maintain appointment schedules for the CEO and other executives by planning and scheduling meetings, conferences, teleconferences, and travel itineraries. - Manage and support day-to-day office activities - Organize and prepare for meetings including drafting agendas, preparing required materials, documents, and/or presentations, taking and distributing minutes, and tracking and following up on action items - Coordinate executive communications including taking calls, responding to emails and interfacing with partners to include monthly Board meetings - Support executive members in being aware of and prepared for upcoming commitments and respon...