Brokerage Administrative Assistant/Coordinator

Job description

OVERVIEW: The Brokerage Administrative Assistant/Coordinator performs duties that require attention to detail, initiative, independent judgment; strong interpersonal and organizational skills; maintain brokerage listing records;. prepare closing documents. KEY TASKS: - Greet customers and determine appropriate team member to assist them. - Answer incoming calls in a professional manner, helping to return all customer calls prior to close of business each day. - Assist and support brokerage professionals and staff by carrying out administrative assignments as required. - Enter, update and manage all brokerage listings in an accurate and timely manner. This includes gathering all necessary owner information to ascertain a stock number and keeping files throughout the listing. Uploading all documents into YachtCloser and logging showings into Yacht Closer. - Daily updates to Yacht Closer. - Assist brokers and financial services team with closing process including boat documentations to ensure all paperwork is complete thorough and accurate. - Initiate and respond to written and verbal correspondence; compose, edit and distribute correspondence according to established guidelines or pe...