Facilities Coordinator

Job description

About the Role We are seeking a highly organised and proactive Facilities Coordinator to join our team. This is a 12 month Maternity Leave Contract role. You will be responsible for ensuring the Facilities helpdesk operates efficiently and that all requests are managed, tracked, and resolved in a timely manner. You will act as a key point of coordination between internal teams, contractors, and stakeholders, ensuring clear communication and a high standard of service delivery across all facilities-related activities. Requirements: Key Responsibilities: - Manage and maintain the Facilities helpdesk register, ensuring all requests are logged, tracked, and updated daily. - Coordinate and delegate requests to internal maintenance teams or external contractors as required. - Provide regular updates to requestors, ensuring clear and consistent communication throughout the lifecycle of each task. - Process invoices in line with approved quotes and ensure accurate coding. - Raise purchase orders for approved works and services. - Prepare CapEx appropriations for works exceeding $1,000, including maintaining relevant asset records and documentation. - Maintain organised filing systems in li...