Administrative Specialist (m/w/d)

Job description

Your mission We are looking for a detail-oriented and proactive Administrative Specialist (m/w/d) to support the QCA Team (Quality and Certification Assurance Team) in Eschborn. In this role, you will be responsible for a wide range of administrative and coordination tasks, including scheduling, payment processes, and operational support for internal and external stakeholders. Key Responsibilities: Schedule Management: - Maintain and update schedules; communicate updates to relevant stakeholders - Coordinate internal and external meetings, workshops, and events - Organize travel arrangements and adjust schedules accordingly - Manage supplier/guest schedules, including confirmations and follow-ups Payment & Expense Management: - Oversee expense planning (suppliers, team activities, workshops, guests, business trips, etc.) - Process and monitor payments, including due date tracking - Handle expense settlements and prepare monthly/annual reports Administrative Support: - Support QCA team activities within the QESH management process - Coordinate training processes (request, review, confirmation) - Arrange audits (documentation, scheduling, communication with participants) - Manage pos...