Clerical & Admin Specialist II

Job description

Chapel of the Chimes in Oakland, CA is a premier funeral home and cemetery serving families with compassion, professionalism, and care. Our administrative team plays a critical role in ensuring accuracy, efficiency, and exceptional service for both at-need and pre-need families. We are seeking a detail-oriented Clerical Administrative Specialist to join our administrative department. This role is ideal for a candidate with strong clerical experience, excellent accuracy, and an interest in supporting cemetery operations—including marker design and contract processing. This role is 100% onsite, and will be Monday-Friday 8:30AM-5PM. Responsibilities: Marker Design & Processing: - Create and process memorial marker design requests using established guidelines. - Coordinate layout approvals, inscription accuracy, and required documentation. - Communicate with funeral arrangers, counselors, vendors, and families regarding marker status and requirements. - Track design progress and maintain accurate digital and physical records. Cemetery Contract Posting: - Accurately post at-need and pre-need cemetery contracts into internal systems. - Verify pricing, property details, authorizations, an...