Administrative Coordinator

Job description

Oversees and maintains office operations (i.e. manages databases, accounts payable and receivable, student workers supervision, purchases office supplies,). Performs secretarial duties in regard to answers phones, respond to extension’s emails, handle registrations, and enrollments. Position Specific Responsibilities: Process the intake, enrollment, invoicing, payment-plans and follow-up on registrations for Extension in-house programs. Assists on tuition refunds or grade changes. Perform accurate and helpful customer service for prospective and current students contacting the department. Trains student workers and supervises their assistance with these same tasks. Accounts Receivable: handles all incoming revenue to the department using Xenegrade and Worday. Receive incoming credit card payments. Ensures that Xenegrade and Banner reports are correct for billing of student accounts, including monthly and year-end reports. Accounts Payable: maintain accurate records and prepare invoices and requests for payment.Trains student workers and supervises their assistance with these same tasks. Submit all necessary journal entries for the department including end of term, and end of year a...