Assistant Property Manager

Job description

POSITION SUMMARY: The Assistant Property Manager supports the effective operation and management of a portfolio of 18 small office buildings across 9 states. This role assists local onsite managers with administrative, operational, and tenant‑service responsibilities to ensure each property is maintained to ownership standards. The Assistant Property Manager reports directly to the Vice President of Development & Facilities. ESSENTIAL DUTIES AND RESPONSIBILITIES: Assistant Property Manager Responsibilities shall include: - Property Operations & Building Condition - Conduct scheduled remote and periodic onsite inspections to verify building conditions, cleanliness, safety, and curb appeal; document findings and follow through to resolution. - Maintain and update building profiles (age, systems, warranties, service histories, critical equipment logs). - Ensure adherence to preventative maintenance (PM) schedules for MEP systems, roofs, life-safety systems, elevators, and common areas. - Vendor & Contract Management - Source, onboard, and coordinate third-party vendors (janitorial, landscaping, HVAC, fire/life safety, elevator, security, waste). - Assist in the RFP process—scope creat...