Travel Logistics Coordinator II - LU Send

Job description

Responsible for facilitating the coordination and development of various initiatives and projects within the Office of Spiritual Development (OSD). ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: - Execute all logistical components for outgoing programs, including airfare coordination, ground transportation, airport transfers, in-country purchases, insurance needs, and visa support. - Process finalized program contracts and coordinate with in-country affiliates to complete Affiliation Agreements, addenda, REQs, POs, vendor payments, and related travel documentation. - Maintain program logistics in LU Send systems (VIA-TRM, Airtable, Travefy), ensure accurate transit plans, rooming lists, meal planning, and daily operational updates aligned with approved itineraries. - Prepare and distribute all travel materials—including emergency kits, liability documents, luggage tags, and logistical supplies—for trip leaders and participants. - Manage logistical financial processes such as airfare and land cost invoices, deposits, payment schedules, vendor amendments, and other transactions in alignment with LU financial policies. - Support travel-related payments and refunds, including overpayments,...