Property Manager Administrative Assistant

Job description

The Property Manager Administrative Assistant provides administrative support to assigned Property Managers, ensuring tasks are completed accurately, delivered with high quality, and on time. The role requires strong communication skills (phone and email), the ability to prioritize and multitask effectively, and exceptional organizational skills. Duties include but are not limited to: file association correspondence into company shared drives as directed by the Property Manager. documents as requested by the Property Manager. confirmation emails to Board Members, and copy the Property Manager; process PTRF/invoices. USPS , Certified, FedEx , or UPS , as per instructions. and distribute via print, mail, or email as directed by the Property Manager. 45-day notice packets, assemble Annual Meeting Program files, and prepare association folders; track all proxies and provide quorum counts to the Property Manager. Annual Meeting duties. Manager. Managers. - Send emails, upload documents, post notices to the community portal app, process faxes, and - Distribute Board Meeting packets, conduct Board Meeting quorum calls, and save related - Obtain Board Member email responses for seminars, r...