Administrative Assistant- Facilities (Seasonal, May-August)

Job description

SUMMARY: Provides administrative support for Facilities Department supporting efficient operations of the office. Supports director, supervisors, employees, and volunteers through a variety of tasks related to organization and communication. Familiar with a variety of administrative concepts, practices, and procedures. Ability to effectively communicate via phone and email ensures that all administrative duties are completed accurately and delivered with quality and in a timely manner. Position Roles / RESPONSIBILITIES: - Provide general administrative support such as filing, emailing, copying, binding, and scanning for department functions. - Handels multiple projects - Run department errands such as mail delivery/pickup, office supplies and parts. - Maintains Maintenance Help Desk Work Order Database. - Maintain required facilities supply inventory by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; verifying receipts of supplies. - Assist with vehicle reservations, deliveries, and pick-ups. - Assist in maintaining a database to support site infrastructure such as buildings, electrical power pedestals as well...