Administrative Assistant for Graduate School Leadership - Graduate School - UTK

Job description

The Administrative Specialist provides advanced administrative support to senior leadership, including the Senior Associate Dean of the Graduate School. This position is responsible for managing a complex executive calendar, coordinating meetings, and preparing agendas and meeting documentation as appropriate. The role requires excellent attention to detail, strong customer service skills, and the ability to exercise discretion and sound judgment in a fast-paced academic environment. Administrative Support: Front Office and Customer Service Support - Manage and maintain complex, high-volume calendar for the Senior Associate Dean, ensuring efficient scheduling and prioritization of commitments. - Coordinate meetings with internal and external stakeholders, including faculty, staff, students, and campus partners. - Resolve scheduling conflicts, anticipate upcoming needs, and proactively adjust calendars in response to shifting priorities. - Coordinate logistics for in-person and virtual meetings, including meeting locations, technology, and materials. - Prepare, organize, and distribute meeting agendas and supporting materials as appropriate. - Attend meetings when requested to recor...