Office Assistant - Part time (20 hours a week)

Job description

Description We are seeking a highly organized, service-oriented Human Resources & Office Operations Assistant to support daily HR activities while ensuring efficient and professional office operations. This role combines administrative HR support with facilities coordination, employee experience logistics, and vendor management. It is well suited for someone who enjoys variety, is detail-oriented, and thrives in a people-facing environment. Requirements: Key Responsibilities: Human Resources & People Operations: - Schedule interviews and coordinate candidate communications - Manage and maintain the firm’s Time Off calendar - Support basic HR reporting and compliance administration - Support onboarding logistics and setup - Coordinate career fair planning, scheduling, and logistics - Repost recruiting-related social media content - Maintain internal HR communications and content on Calvin (intranet) - Provide notary services as needed Office & Facilities Operations: - Order office supplies and manage inventory, including coffee, water, snacks, fruit, and leased coffee equipment - Oversee incoming and outgoing mail, scanning, and FedEx scheduling, drop-off, and pick-up - Maintain sha...