OPS Event Assistant

Job description

Classification Title: OPS Event Assistant Classification Minimum Requirements: High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience. Job Description: Event Planning & Logistics - Assist with preparation and execution of Astraeus events, including lectures, panels, receptions, and conferences - Coordinate event timelines, room setup, seating, signage, registration, and materials - Support event setup and breakdown (tables, chairs, displays, supplies) - Assist with catering coordination, audiovisual needs, and space readiness - Ensure event spaces are organized and prepared before guests arrive Conference Room Management: - Prepare conference rooms for meetings and presentations, including Zoom setup and note-taking - Coordinate room configurations, technology checks, refreshments, and materials - Support meetings and reset the space afterward - Maintain conference room supplies and overall appearance Guest Experience & Registration: - Welcome and assist attendees, speakers, and campus partners - Manage check-in and registration processes - Provide directions and ensure a positive guest experience - Represent A...