AP/AR Clerk

Job description

Responsibilities: · Create, maintain, and issue purchase orders for service jobs, parts, materials, and subcontracted services; track open POs through receipt and closeout. · Receive, review, and verify vendor invoices for accuracy and completeness, including matching invoices to counter tickets, packing slips, and supporting documentation. · Code and process vendor invoices to the appropriate general ledger accounts, cost centers, and job numbers; obtain required approvals prior to processing. · Ensure timely invoice processing and accurate recordkeeping in accordance with company procedures. · Reconcile accounts payable activity, research discrepancies, resolve vendor statement issues, and maintain accurate AP aging. · Maintain vendor files and compliance documentation, including W-9s, certificates of insurance (COIs), contact information, and payment terms; request updated documents as needed. · Respond to vendor inquiries and resolve payment-related issues professionally and promptly. · Prepare and process customer invoices as needed; confirming billing details align with approved scope, pricing, and supporting documentation. · Post customer payments, apply cash receipts accura...