Executive Administrative Assistant

Job description

Position Summary The primary responsibility of this position is to provide executive-level administrative support to several Vice Presidents in the Clinical Operations‑North America division. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers. Primary Duties: - Provide confidential administrative support to multiple Vice Presidents and their teams within Clinical Operations–North America. - Manage complex calendars, schedule and arrange meetings, and adjust plans in a dynamic environment. - Coordinate meeting logistics, including agendas, presentations, recordings, minutes, and distribution of materials. - Support senior leaders by assessing priorities, identifying potential conflicts, and communicating proactively; collaborate with leaders and administrative assistants to support timelines and deliverables. - Maintain and safeguard confidential information and documents. - Prepare, process, and submit expense reports in accordance with company procedures. - Coordinate complex travel arrangements and yearly functional agendas. - Prep...