Construction Office Coordinator - On-Call

Job description

Job Title: Construction Office Coordinator - On-Call Job Summary: A construction office coordinator is primarily responsible for providing clerical and administrative support to the construction team, including tasks like answering phones, scheduling meetings, managing office documents, preparing project paperwork and payroll timecards, maintaining filing systems, data entry, coordinating with vendors, and ensuring the office runs smoothly by handling general office tasks like ordering supplies. This part-time, on-call role will be located in Juneau, AK, only local applicants will be considered. Duties/Responsibilities: General office management: - Answering phone calls and directing inquiries - Managing email correspondence - Scheduling meetings and appointments - Maintaining office supplies and ordering as needed - Greeting visitors and managing the reception area Project administration: - Preparing and distributing project documents (contracts, change orders, purchase orders, subcontracts) - Data entry and updating project spreadsheets - Filing and organizing project documents Vendor and subcontractor coordination: - Processing invoices and payments - Managing vendor relationshi...