Executive and Personal Assistant

Job description

MAIN DUTIES/RESPONSIBILITIES OF THE ROLE: Essential Responsibilities: The primary role of this position is to support administratively various senior level executives in their business activities in both English, French and Finnish . Assistant Duties include: - Coordinating, scheduling and managing meetings both in person and by VCs (Zoom/Webex) - Extensive calendar management, dealing with the team internally and with clients - Calendar support to the rest of the team when required - Restaurant and car bookings - Provide extensive travel arrangements for the family, including: booking flights, visa applications, accommodation, ground transfers, arranging meeting and preparation of itineraries if needed - Provide support to other EAs when they are on A/L - Expense submission - Liaise with staff and family members - Liaise with external parties on behalf of the family - Property management: overseeing maintenance and upkeep of properties, including liaising with contractors and managing renovations or repairs - Assist with administrative duties: scheduling appointments, checking emails, answering, making phone calls, and managing personal documentation - The role requires someone wh...