Administrative Assistant

Job description

Overview The purpose of this role is to provide flawless support to our business unit executive, leadership team, and site-level operations. The position involves managing calendars, planning travel, handling expenses, arranging meetings, taking minutes, and preparing reports and presentations. You will also organize and coordinate special projects from conception to completion, ensuring strict confidentiality and efficiency. As the ideal candidate, you thrive in a fast-paced, ambitious environment. You have a proven track record of keeping team members well-prepared for projects and meetings, handling confidential information with professionalism, and adapting swiftly to changing priorities. Responsibilities: - The administrative assistant role works a normal 8-hour schedule with opportunity for limited overtime based on business needs. - Coordinate and manage the schedules of the executive and other senior leaders, ensuring availability for collaboration with collaborators and meeting project deadlines. - Schedule meetings, organize logistics for internal and external meetings, including conference room bookings, catering and visitor access requests. - Arrange complex travel plan...