Administrative Specialist I

Job description

Classification Title: Administrative Specialist I Classification Minimum Requirements: Bachelor's degree; or an equivalent combination of education and relevant experience. Job Description: Administrative Support - Provide comprehensive administrative support to the Division Chief, Division Administrator, and assigned faculty within the division, including managing calendars, scheduling meetings, preparing correspondence, and organizing documentation. - Maintain a thorough understanding of the Division’s needs and priorities while managing the flow of information—both paper and electronic—into and out of the office. - Design and implement processes to ensure the efficient functioning of the office. Update and maintain office policies and procedures manuals. - Update and maintain faculty folders and keep a tracker of faculty licenses, certification and stay on top of renewals. - Demonstrate strong organizational skills, attention to detail, professionalism, and the ability to streamline office operations. - Process society memberships, subscriptions, and license renewals for assigned faculty. - Ensure timely and accurate submission of reports, including faculty evaluations, administ...