Administrative Support Specialist

Job description

Overview As the Administrative Support Specialist, you will provide a broad range of administrative, event, and project-related support including budgeting, purchasing, confidential personnel support, and travel coordination. In addition, you will be responsible for managing time reporting for transit security officers, ensuring accurate and timely submission of hours worked, coordinating with supervisors and payroll, and maintaining compliance with applicable labor and organizational policies. Essential Duties: Provide confidential administrative support for department managers and staff. Lead financial and administrative operations processes. Manage department records per agency policy and retention schedules. Ensure records of historical significance to the agency are preserved. Serve as the department’s travel coordinator. Complete travel authorizations, make travel arrangements and reconcile expense claims. Collaborate with facilities department. Perform other duties of a similar nature or level, as assigned. - Communicate with stakeholders and reply to inquiries. - Perform complex scheduling of meetings and events. - Prepare materials and coordinate logistics for meetings. -...