Executive Assistant

Job description

Altom Transport is seeking a highly organized and proactive Executive Assistant to support senior leadership at our Hammond, Indiana headquarters. This role plays a critical part in keeping our operations running smoothly by managing schedules, coordinating projects, organizing data, and supporting key business initiatives across departments. The ideal candidate is a detail-oriented professional who thrives in a fast-paced environment, excels with data analysis and Excel, and can anticipate needs while maintaining a high level of confidentiality. Key Responsibilities: Executive & Administrative Support: - Manage and organize email and calendars, ensuring priorities, meetings, and deadlines are tracked. - Screen phone calls and route inquiries or resolve matters as appropriate. - Determine priority matters for leadership and ensure timely follow-up. - Schedule meetings and coordinate agendas, materials, and logistics. - Attend meetings, take notes, and track action items to ensure completion. - Prepare reports, presentations, spreadsheets, and business documents. - Prepare and submit expense reports. - Maintain confidential records and electronic filing systems. Data Analysis & Busi...