HVAC Construction Administrator

Job description

Where: Mineola NY Pay: $65-90K DOE: Hours: M-F 8-4:30: Requirements: At least 2 years HVAC admin experience Job Duties: - Phone & Front Office - Primary answering of a multi-line phone system with a polite, professional voice. Patient demeanor mandatory. - Greeting guests, vendors, and applicants; ensuring proper sign-in and directing them appropriately. - Signing for deliveries and managing incoming/outgoing mail and packages. - Scheduling & Coordination - Make scheduling and follow-up calls to customers for service and project coordination. - Assist in scheduling internal meetings, interviews, and team events. - Support project managers with administrative coordination (e.g., sending reminders, updating calendars, circulating agendas, tracking follow-ups). - Administrative & Document Control - Complete various online documents such as pre-qualification forms and client/vendor compliance requirements. - Prepare reports, spreadsheets, and correspondence as directed. - Maintain accurate filing systems (digital and paper) to support easy access to project and office records. - Payroll & Finance Support - Assist with employees’ time entry to ensure accurate hourly payroll and job allo...