A/A Administrative Aide

Job description

Overview The Administrative Aide will report to the Manager of the Solid Mechanics department, and will directly support the Engineering staff. Responsibilities will include: - Frequent and close interaction, and communication with all levels of department Management and Engineering personnel - Preparing (typing, formatting, editing, issuing, copying) various documents (letters, memorandum, transmittals, conference reports, etc.) - Filing calculations, reports and other department documents and records - Opening and closing commitments - Scheduling meetings and reserving conference rooms - Completing IT requests for new employee computer hardware - Handling desk phone requests - Updating People-Soft database - Updating department organization chart - Preparing visit requests - Preparing travel arrangements - Preparing expense reports - Preparing non-technical spreadsheets - Maintaining and ordering office and copier supplies - Monitoring and changing copier toner cartridges - Handling Iron Mountain storage and retrieval requests - Facilitate Cornerstone training requests - Maintaining fire evacuation checklists - Other general office duties Required: Preferred: - High School diplom...