Office Coordinator - Pacific Palisades, CA

Job description

Administrative Support to Office Management Duties: Assist with onboarding new agents, including welcome package, office keys, desk preparation, office tour, and other requirements deemed necessary by management team. Assemble recruiting packages and marketing materials for management use. Assist office Marketing Advisors on projects as needed Set up in-office trainings and office events, including ordering food, set up chairs, on-screen presentations, and printed handouts, as well as greeting and tracking all attendees. Provide additional administrative support to brokerage managers as needed, e.g., making reservations, contacting sales associates, distributing materials to sales associates. Transaction Administration Duties: Enter and update all listings into appropriate databases, track necessary changes. Submit properties live on websites. Provide cross-functional support to marketing and transaction team members as needed. Process executed leases: Office Duties: Welcome on-site visitors, determine nature of business, offer refreshments, and announce visitors to appropriate personnel. Answer phones and direct callers to the appropriate destination. Submit signage posting/remova...